Video Conferencing Etiquette

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Maintain eye contact –  Use front-facing camera I’ve known a handful of people who have a legitimate illness with their eyes which sometimes makes them appear to not be looking you in the eye.  Ever met someone like that? You try to pay attention to them but you’re distracted because you don’t know which eye […]

Are You Overloading Your E-mail Inbox?

Posted from one of my favorite websites, Workshifting. Follow the team @workshifting

As a workshifter, you probably rely on email as an important part of your communication with the outside world. But when you have to deal with dozens – perhaps even hundreds – of email messages every day, it’s easy to feel overwhelmed, stressed and frustrated.

You might just put this down as something that’s inevitable for workshifters, but have you considered how much you might be contributing to your own email overload problem? If you don’t have good email habits, you can all too easily increase the time you spend reading, processing and replying to emails. By changing your habits, you can make your life easier – and help your colleagues and clients as well.

Here are 10 simple techniques to improve your email habits and reduce your burden:

  1. Send different messages for different topics.
    If you need to raise two unrelated topics with somebody, send them two email messages. It doesn’t cost any more to send two emails, and they’re so much easier for you both to read, prioritize, process, file and manage.
Read the full article

Automate Call Codes

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Working on a virtual team means that my office is in my backpack and pocket.  Many times I have meetings scheduled where I’m needing to dial in an audio conference tool with lots of numbers to add in.  WebEx and GoTo Meeting are similar.  Because I’ve got the world’s worst memory, I’m often frustrated trying to remember the 6-10 digit code to access the call.  Many times I have to pull out my iPad or Mac to transcribe the numbers.  

I found a great shortcut in the July issue of Macworld.  To simplify, here are the steps:
  1. Dial the number to get into the conference call from your calendar invite or email.  Your iPhone does this automagically
  2. When you get to the end of the number your’e dialing, tap and hold the pound key “#” until it turns to a semicolon “;”
  3. Enter the passcode for the extension and add the entire number code
According to MacWorld, “The next time you dial that contact or number, you’ll see a small button in the bottom left that reads, Dial with the code you entered; tap that to have Phone enter the code on the keyboard automatically”
Check out the entire list of iOS7 tips and tricks from Mac World
What tips do you have for circumventing the long number challenge of conference calls?
Home Office

This is a pic of my home office in Michigan.  My staff and I wrote an article on how we work from home offices and it was published in Home Office Shuffle.  You can read more about how we work in a virtual environment as well as take a look at my Flickr gallery with interactive notes to see the details of the tools I use.

Share Your Pics

What does your office look like? Share your pictures in the comments section.  It would be fun to see the differences and get some great ideas.